Vendors and Contractors

A Certificate of Insurance is required from every vendor that enters the property to perform work, to prove they have insurance policies in place to meet the Landlord's requirements (with several exceptions - see below list).  Please see sample certificates below and checklist which highlights all requirements.

Certificate of Insurance Sample - Non Construction

Certificate of Insurance Sample - Construction

Certificate of Insurance Sample - Licensed Professional

Certificate of Insurance Checklist

The following types of vendors are not required to provide a Certificate of Insurance:

• telephone company vendors
• horticulture
• water
• shoeshine
• paper supplies
• copier technicians
• couriers
• messengers
• Con Edison  

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  A Vendor Indemnification Agreement, which will need to be executed by tenant’s vendors prior to commencement of any work or deliveries.  This will be required from all tenants and sub-tenants and must be received at least 24-48 hours prior to any work or deliveries taking place in the premises. 
 
This requirement will protect both the tenant and Landlord against any claims that may arise as a result of vendors performing work or making deliveries to the building.  Many Landlords have this requirement in place, so it should not come as a surprise to some of your vendors. If your vendors are performing work in multiple SL Green locations, they will need to provide a separate agreement for each property.
 
Although, you may receive a Certificate of Insurance (COI) for these vendors, the indemnification agreement adds a significant layer of protection.  A compliant COI as well as an executed indemnification agreement must be obtained from not only the general contractor, but for all sub-contractors as well. 

Exceptions to this will include the following types of vendors:
 
- Locksmith                                         - Food Vendors (catering, deliveries)
- Horticulture                                      - Shoeshine
- Fed Ex/UPS/DHL/Airborne                   - Messengers 
- Con Edison                                       - Telephone Vendors (Verizon, AT&T)
- Water                                               - Copier Technicians
- Paper Supplies                                   - Professional architects/engineers that do not perform physical work
 
Additionally, if there are cases where the vendor cannot meet the required $5MM limit, you will need to reach out to the Building Office for approval to determine if this requirement can be waived.
  
Lastly and most importantly, you will need to work closely with your vendors to ensure that their COI's and indemnification agreements are secured in a timely fashion.  Please make sure that the indemnification agreement is executed by a principal of the vendors company, not the individual performing the work or making the delivery.  Refusal of a vendor to provide the executed indemnification agreement will prevent them from performing work within the SLG portfolio.  Please note that the vendor will only need to provide this agreement on a one (1) time basis.  
 
For your convenience below is a sample letter which can be distributed to your vendors along with the Indemnification Agreement.
 
If you have any questions, please reach out to the Building Office at (212) 869-3110.
 
Vendor Indemnity Agreement

Letter from Tenant to their Vendor re: Indemnity Agreement